E.Expenses

Active · Elys Corp

E.Invoice

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E.Travel

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E.Balance

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Elys Corp · Enterprise Suite

This Month

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Year to Date

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Recent Activity

Bank

Import and reconcile your bank statement

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Upload Statement

Import bank entries into your receipt list

Bank

File .xlsx / .csv

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Reconciliation Workspace

Match bank entries side-by-side with your app receipts

Bank

File .xlsx / .csv

Check a report

Compare one of your reports with the statement and see what to correct

Report

Statement .xlsx / .csv

Payments

Ready to Pay 0 ›

⏳ Processing 0 ›

✓ Settled 0 ›

Analytics

Organisation-wide spend · approved receipts

Period

Categories

Card

Reports

Your reports, and the reports from the people whose expenses you review.

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Brain

How the intelligence engine is performing on your organisation. Advisory only — nothing here approves or codes anything.

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Platform

Provision client organisations, their admins and credentials. Day-to-day administration belongs to each company's own admins.

Organisations

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Receipts

Every receipt the platform stores, newest first — including ones sitting in a user's trash. Deleting here is permanent and destroys the stored images too; recoverable deletion stays each organisation's own trash.

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Platform activity

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Google reachability

Asks the API server whether it can reach Google's Gemini API from where it runs. A JSON answer at any status means Google is talking to us; an HTML page means the IP block from June 2026 still stands. A Gemini receipt parser is only shippable once this reads reachable.

Not run yet.

User Management

Create accounts, assign roles, monitor logins

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Policy Settings

Set the organisation-wide auto-approval limit. Individual users can have a higher or lower override set below.

Org default fast-approve limit (EUR) — receipts at or below this amount from a known vendor are flagged "auto-approvable" for the approver (a human still approves). 0 = off. Per-user overrides below.

Company payout account (SEPA) — the company bank account payout files are paid FROM. Used when finance exports a SEPA reimbursement file.

Legal entities The companies inside this organisation. Each person belongs to one; their receipts and reports follow. An entity with its own payout account pays its own people.

Cost centres and projects Once a list exists, receipts can only carry a code from it, and the capture form offers it — Elys remembers which one each person uses. Paste a CSV (code,name) to load many at once.

Cost centres

Projects

Spend policy rules Every receipt is checked against these rules. Matches are flagged for reviewers with a risk colour — advisory only, nothing is blocked.

Approvals — separation of duties Allow company admins to approve expenses When off (recommended), admins can only approve reports where they are the named approver. Accountants and team leads are unaffected.

Accounting

Exception center

Everything that needs you — each with the brain's suggested fix. One tap to resolve; every fix teaches the brain.

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Accounting health

Your books at a glance — work the exceptions, and promote what the brain already knows.

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Auto-code map

Set the GL account code (and optional cost centre) for each spend category. New receipts are auto-coded at save — by the vendor's last code if known, otherwise by this map — so your accountants only review the exceptions.

Tax rules

Per-country VAT rates. The default rate for a country pre-fills the VAT suggestion for new vendors from that country (cold-start), and reverse-charge marks intra-EU B2B (post 0% with a note).

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Export & ledger sync

Download your coded expenses for a period as a ledger-ready file — every column your books need (GL, cost centre, net/VAT/gross, VAT no, tax country, doc type, employee, report).

CSV Xero QuickBooks Sage Datev

From

Which receipts

ⓘ Direct write-back to Xero / QuickBooks / Sage / Datev is the next release — the CSV maps cleanly into all of them today.

Create New User

Username — their work email

Their email address doubles as the username. Without one they can't be emailed a setup link or reset their own password — give those people a password below.

Password (optional)

Leave this blank and they get a welcome email with a link to choose their own password. Only set one here if they have no email address.

Role

First name — optional

Surname — optional

Job title — optional

Region (optional)

Country (optional)

IBAN (for SEPA reimbursements)

BIC (optional)

Account Type

Company Account Company Float

Per diem

Mileage

Bulk Upload

Single Upload

Bank file mapping

Map columns

Tap each header chip to assign it a role. Once saved, we'll remember this format — next upload of a file with the same structure will use this mapping automatically.

Edit User

Account Details

Username

New Password (leave blank to keep current)

Person Details

First name

Last name

Job title

Region

Country

IBAN — for SEPA reimbursements

BIC

Status

Role & Permissions

Role

Account Type

Company Account Company Float

Activity

€0 spent this month

Danger Zone

Merge Bank Entries

Selected bank entries

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Show ▼

Where should these lines go?

Date *

Vendor *

Business purpose

Reason

Amount *

Currency

Link Exchange Commission

Tap a bank entry to link it as the exchange commission for this transaction. Both entries will be recorded against the receipt when you confirm.

The receipt and the bank line disagree

Pick which value to keep for each. Unless you say otherwise, the receipt wins.

Match Bank Entry

Match only this entry

Browse your receipts and select one to match against this bank entry

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Open Matching Engine

See all bank entries and receipts side by side for this month

Similar Receipt Found

A receipt with the same date and similar amount already exists. Review both before deciding.

Existing Receipt

New Entry

Re-parse with AI?

You cropped the photo. Would you like AI to re-read the cropped image and compare its results with your current values?

Reject Report

Returning for changes. The employee will see your reason and can fix & resubmit.

Reason for rejection *

Recall this return?

Pull back from the employee. It returns to your review queue and they're told no action is needed. The original return stays in the history.

Reason for recall *

Save yourself the typing next time

Your fingerprint never leaves your device and never reaches us — we only get a yes that it's really you.

No thanks — stick with my password